Position: Office Manager
Location: College Park, MD (Onsite)
Duration: 12mo Contract-to-Hire
Insight Global is looking for an Office Manager to support a large construction management client of ours at their new office in the College Park area. They are one of the largest employee-owned general contractors and construction management companies in the United States. The Office Manager will be responsible for ensuring the smooth operation of the new office by overseeing the front office, administrative tasks and coordinating across various departments. Excellent long-term career opportunity!
Requirements:
- 3-5+ years of administrative office experience (Any industry)
- Technical proficiency utilizing Microsoft Products (Outlook, Teams, Excel, etc.)
- Experience supporting office operations, ordering supplies, coordinating events
- Friendly and welcoming personality. Ability to be flexible and adaptable in a variety of situations
Day to Day:
- Strong organizational skills with attention to detail
- Welcome Visitors by greeting them, in person or on the phone
- Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors
- Proficiency in the use of office technology & software (CMiC, SharePoint, Microsoft Teams, Microsoft Office Suite, Adobe, etc.)
- Answer all phone calls and transfer appropriately for assigned projects
- Keep updated all DC Office and project specific email lists
- Distribute all incoming mail/packages and prepare all outgoing mail, coordinate with UPS or FedEx for pickups
- Check the office voicemail and fax inbox
- Assist with conference and huddle room scheduling
- Maintain office breakroom
- Ensure that common areas are organized and operational; front desk area, conference rooms, copy/kitchen areas and the I.T. Room
- Keep office supplies stocked - taking inventory/ordering supplies
- Assist with general office invoices including coding and processing
- Timecard entry in payroll system via CMiC
- Assist with coordination of office charitable efforts, maintaining schedule, notifying volunteers, coordinating with venues
